Call for Presentations

Call for Presentation Abstracts

Audience
Key dates
Presentation types
Core Focus Areas
Submission requirements
Selection Process
Notifications
Poster Submission Requirements
Poster Content and Format
Poster Set Up
Click here to make your Submission
Frequently asked questions

The 2019 Eden Program committee would like to invite you to contribute your voice by submitting an abstract to present at the Eden in Oz & NZ conference in beautiful Brisbane.

The conference theme this year is Living a full life is risky business.

Risk simply means the outcome of an action that may result in something unexpected.

The unexpected result of a risky action might be a positive meaningful experience, the kind of experience that make life worth living. This is often called “upside risk.” Risks can also result in negative experiences or downside risks.

Life and living it to the full requires us to enter fully into the world of risk.

The secret to having fulfilling and successful lives in our risky world is wherever possible enhance the upside risk experiences and identify, manage and minimise downsize risk.

This downsize risk is a challenge in our very regulated environments. How do we enable people to live a full life in this risk averse world? What do you want for your own life – now and into the life?

Come lend your voice to the conversation

As T.S. Eliot says, Only those who will risk going too far can possibly find out how far they can go.

Audience

We’re looking for presentation abstracts from anyone with an interest in changing the culture of care in Residential Aged, Community Care and Disability services. These can include clinical specialists, allied health professionals, academics, volunteers, care partners, researchers, educators, advocates, consumers, families, architects, environmental designers, industry partners, peak bodies and national associations.

Key Dates

Registration opens – 14th January 2019
Call for Abstracts Opens – 1st February 2019
Abstract Submissions Close – extended to 10 May 2019
Author Notifications – 30th June 2019
Program Announced – 31st July 2019
Early Bird Closes – 31st August 2019

Conference commences Wednesday 16th to Thursday 17th October 2019

Presentation Types

Must specify their preferred presentation type for the presentation abstract:

• Oral – Twenty (20) minute oral presentations. There are three (3) presentations in a session with Q&A time at the end of the session. Maximum 5 powerpoint slides.

• Interactive – Interactive session where the attendees can join in the discussion / workshop / debate.
Approximate presentation length – 90 minutes

• How-to / Practical – These must have an emphasis on a practical nature, where participants experience a strategy, a technique or a practical demonstration, and walk away from the presentation with a new skill or tangible action points to implement in their own work environment. Approximate presentation length – 2.5 hours

• Posters – These are static posters which will be displayed at the conference. You will be expected to discuss your poster informally during the dedicated poster sessions during refreshment breaks. Posters are A0 portrait size and will be displayed on poster boards in the exhibition area.

 

Note: The program committee will determine which final stream and presentation type accepted abstracts are best suited to, based on the overall conference program. The committee may decide on twenty (20) minute oral presentations or ninety (90) minutes workshop presentations.

Core Focus Areas

Presenting authors are to select a maximum of three (3) relevant focus areas the presentation abstract addresses.

  • Residential Aged Care
  • Culture Change in action
  • In Home Services
  • Leadership
  • Retirement Living
  • Quality Improvements and Service Delivery
  • Hospice
  • External and the built Environment
  • Rural and Remote
  • Allied Health
  • Community Care
  • Next Generation Leaders
  • Disability
  • Policy Determinants
  • NDIS
  • First Nations
  • Dementia
  • Diversity
  • Technology
  • Workforce Upskilling
  • Mental Health
  • Australian Aged Care Standards (2019)
  • Person Directed Care Models
  • New Zealand Aged Care Standards
  • LGBTIQ
 

Submission Requirements

Session Title (10 words or less)

Session Description
This detailed overview (100 words or less) of your session will be utilised to evaluate the overall significance, applicability and quality of your session content. It will also be used to describe your presentation on the website and in the conference program.

What is the current state or reason for the session?
Why is this topic important? Why is this topic important to the audience right now? What information, resource or skill gap will it fulfil for the audience?

We believe that education must be interactive, interesting, exciting, unique and memorable. We ask that you craft a proposal that is based on the principles of adult-learning and person-directed care. We encourage the use of group activities, case studies, worksheets, and audio-visual equipment.

The use of person-directed language will be important in the proposal as well as the final presentation. Lastly, be careful in sharing stories that you do not violate any person’s right to privacy of information, i.e. use fake names, only first names, show pictures only with permission, etc.

Please provide evidence-based reference(s) used in the development of this session.

Selection Process

The deadline for submitting has been extended to 10 May 2019.

1. Please submit your proposal electronically by completing the online speaker proposal form.
2. If you submit more than one proposal, you must enter each as a separate form online.
3. Due to the continuing education requirements, we cannot accept incomplete proposals or proposals that do not meet the specifications.
4. You are expressly prohibited from promoting a company, services, or product during a presentation. If you wish to do so, please consider becoming an Exhibitor.
5. Eden in Oz & NZ Ltd reserves the right to request modifications to your proposal(s) before final selection.
6. You will receive a confirmation of your submission.
7. The core focus areas used to review all proposals:
• Completeness of the proposal;
• Relevance of presentation topic to the Conference theme
• Use of the Eden Alternative Principles and / or the language of person-directed care and culture change where applicable;
• Timeliness of the subject matter;
• Practical application of the topic and the material;
• Clarity and organisation of the information;
• Presentation strategies based on adult learning principles and participant interaction;
• Presenter qualifications; and
• Overall quality of the presentation.

Additional Details:
1. Speakers will travel at their own expense, including hotel cost, to the 2019 Eden in Oz & NZ Conference in Brisbane, Queensland
2. The speaker rate is AUD $605 per person, for the main speaker and one additional speaker to attend the conference.
3. If accepted as a speaker, handouts for your session will be requested by July 31, 2019. They will be posted online for attendees to download and bring to the conference.

Notifications

Notifications of acceptance will be sent via e-mail to the presenting / submitting author at the end of June 2019. The presenting author will be the main contact for all correspondence going forward.

If your abstract is successful, all presenters must register and pay for the conference by 30 June 2019 to obtain the discounted speaker registration rate of AU$985.00 (full registration) or AU $605.00 (day only). All prices include GST.

Presenters are also responsible for their accommodation expenses and travel to and from the conference.

Poster Submission requirements

The initial submission is a poster proposal which should not be more than one A4 page in length and complies with the poster proposal submission guidelines.

Poster proposals should be submitted by 10 May 2019. An electronic version of accepted posters (A0 reduced to A4) will be required by the 01 September 2019 for inclusion on the conference website.

Poster Proposal Submission Guidelines

  • Font – Times New Roman, 12pt unless specified
  • Page format – A4 portrait, all margins 2.54cm
  • Paper title – 14pt, bold, centred, sentence case, followed by 18pt spacing
  • Author details – 12pt, centred, title case, given name, surname, faculty or school or department & institution, followed by 18pt spacing. If more than one author from same institution / department please provide these details only once
  • Abstract – 12pt, italics, fully justified, indented 1cm from left and right margins, followed by 18pt spacing. Word limit is 150 words.

Click here to download the submission template.

Poster Content and Format

The poster should be a creative and visual presentation of the topics and/or methods outlined in the successful abstract. (It can include photos, illustrations, coloured fonts etc.)

An abstract is a succinct description of your work. It should …

  • Explain why your work is important – set the context and pre-empt the question “So what?”
  • Describe the objective(s) of your work. What are you adding to current knowledge?
  • Briefly explain the methods. Unless the research is about methods, this should not be a major focus of your abstract (or your poster).
  • Succinctly state results, conclusions, and recommendations. This is what most people want to know. Do not say “We present the results of our study and recommendations for action” – tell them what you found and recommend!
  • We do not recommend including an abstract on your poster. It is redundant, because a poster is already a succinct description of your work. Writing a good abstract, however, is an important part of having your work accepted for presentation at the conference. An abstract can also serve as an outline for your poster, which can be thought of as an illustrated abstract.

Poster Set Up
Please do not send your poster to Eden in OZ NZ prior to the Conference.

Set-up time for the posters is between 8am and 9am on Wednesday 16 October 2019. If you are unable to attend at this time you should make arrangements with a friend or colleague to deliver and display your poster.

Velcro dots are the best way to attach your poster to the poster boards. Velcro dots will be available at the conference and if you need any assistance please do not hesitate to approach the Conference Team at the registration desk.

Posters will be on display in the foyer where delegates will be able to view them during all catering breaks. The author is encouraged to be available during these times to discuss their poster’s content with viewers.

Posters can be removed from 4pm on Thursday 17 October 2019.

Poster presenters should take their posters with them when they leave or arrange for someone else to remove them. Uncollected posters will be discarded.

Submissions close 10 May 2019.

Submission Process

Please complete the two step process below.

1. Complete the Call for Presentations form.

Click for the Call for Presentations Form

2. At the end of the Call for Presentations form you will see the link to upload your document.

Please copy and paste this link in a new window to upload your document. Once the upload is complete, finish the Call for Presentations form.

Please save your submission as a PDF before uploading.

Please save your file using the first 5 words of the title of your submission as your file name. The system will automatically add your name to the file.

If you make a mistake in your upload, you can resubmit the PDF file here. Please use the same naming system and we will keep the most recent upload.

Audio Visual

Each of the Session rooms will be equipped with the following:

Screen (16:9 aspect ratio)
Projector
Presentation computer (Microsoft Windows)
Remote presenters’ mouse
Lectern
Computer audio
Wireless internet

Frequently Asked Questions

1. Will EiON pay my travel expenses and/or registration fee to attend the Conference if I am presenting a poster? No, EiON would not reimburse you for your travel or conference registration expenses.

2. What if I have a conflict between my poster session presentation time and a meeting? At least one author of the poster must be present during the poster sessions. This is the opportunity to give feedback to conference attendees who stop to ask questions. Poster sessions cannot be presented unless at least one author is present during the allotted times.

3. What happens if I have to cancel my poster session because I can’t attend the conference? Please plan on a backup person who will be able to represent your poster if an emergency arises.

4. Can I have an Internet connection or other electrical support? If your poster session includes electrical equipment, you will need to provide your own source of power and equipment (e.g., batteries). No electrical support or Internet connections are available in the poster session area. Audio-visual presentations that include sound are not encouraged. These can be very distracting to the presenters located nearby. If you are able to supply headphones for viewers/listeners, sound is acceptable.

5. What about simultaneous submissions? Can I submit a poster session proposal about a project for which I’ve also submitted a manuscript for publication in a journal? Yes, poster submissions for articles that have been simultaneously submitted for publication are welcomed, as long as you note the simultaneous submission in your abstract. 
IMPORTANT: Please note at the end of your abstract if the project has been submitted to other conferences, for publication in a journal, or has been published 
or presented before.

6. What is the difference between the EiON Exhibit area and the EiON Poster Session Area? The poster session area is expressly not for vendors to display or promote new products, or for organizational displays.